grants and contracts management platform
What a grants and contracts management platform is — and isn't
Why grants and contracts need their own system, how it differs from accounting and from a system of record, and where Baylani fits.
Insights
Grants and contracts management, explained
Category background and practical guidance on turning solicitations, awards, and reporting obligations into organized work — the problems Baylani is built around.
FOA requirements extraction
From FOA to executable requirements
How cited requirement extraction turns a 60-page solicitation into a control document for budget, documents, and submission prep.
fund management software for grants and restricted funds
Tracking restricted funds without a second set of books
Why a bank balance never answers 'can we spend this', how cash-by-fund and budget-vs-actual differ, and what changes when the restriction lives on the same record as the requirement.
institutional memory grants management
Institutional Memory: people leave, knowledge shouldn't
Where Baylani is headed: capturing the decisions, strategies, and reviewer feedback that make each submission stronger — so institutional knowledge stays when people move on.
Frequently asked
What is a grants and contracts management platform?
Software that manages funded work as one record: the opportunity, the application, the award, its budget and restrictions, the documents, the tasks and approvals, and the reporting obligations. Baylani is that platform. Accounting systems show where the money went; Baylani shows what the funding is for, what it requires, and what needs to happen next.
How is Baylani different from our accounting system?
Your accounting system records transactions and balances. Baylani records the promises behind the money: what each award allows, what the funder requires, what must be documented, and when each report is due. Finance knows the balance, programs know the purpose, compliance knows the rules — Baylani keeps them on one record. Keep your accounting system and connect it, or run fund accounting in Baylani.
Does Baylani replace Cayuse, InfoEd, or our grants system of record?
No. Institutional systems of record stay authoritative for routing, approvals, and official records. Baylani manages the grant and contract work around them — reading the solicitation into cited requirements and tracking readiness, restrictions, deadlines, and reporting — and connects to those systems rather than replacing them.
What is fund management software for grants and restricted funds?
Software that tracks money by the fund that holds it rather than only by the account it sits in. One bank account can carry a dozen funding streams, each with its own restrictions, period, and reporting obligations — so the balance alone never answers whether a cost is allowable. Baylani keeps cash by fund, budget versus actual for every award, and the restriction that governs each dollar, on the same record as the requirements that created it.
Is fund management the same as fund accounting?
They overlap and are not the same. Fund accounting is the bookkeeping method — segregating resources into funds so restricted money is never commingled with unrestricted. Fund management is the wider job around it: knowing what each fund is for, what its funder requires, what remains, and what has to happen before the period closes. Baylani does both, and connects to QuickBooks Online or Xero for organizations whose books live elsewhere.