Electronic Research Administration
For smaller colleges and universities, with or without an eRA system.
Starting from spreadsheets and a shared drive? Baylani organizes it for you. Already on Cayuse or Workday? It works alongside them, no rip-and-replace. Integrations with eRA systems are planned. Today, Baylani works from your documents and exports.
For smaller colleges and universities, and other organizations without a large sponsored programs office.
Where Baylani fits
Built for the research office you have.
You need a modern research administration platform
Pre-award and post-award work in one connected record, from the opportunity to closeout.
You have outgrown spreadsheets and disconnected tools
Requirements, budgets, deadlines, documents, and reporting stop living in separate files and inboxes.
You run an enterprise research system and want to complement it
Keep institutional routing and the official proposal record where they are. Baylani handles the work around them.
You want a lighter way to work across the systems you have
Baylani carries the funding context — what it is for, what it requires, what is due — across finance, documents, and sponsor systems.
Across the research lifecycle
Pre-award, post-award, and the institution around them.
Each capability shows its status today: Available, Early Access, or Roadmap.
Pre-award
From the opportunity to a ready package.
- Funding discoveryAvailable
Grants.gov, SAM.gov, and DC PASS (District of Columbia contract solicitations), with recommendations matched to your organization's profile.
- Opportunity evaluationAvailable
An opportunity pipeline with a recorded pursue-or-not decision for each solicitation.
- RequirementsAvailable
The solicitation read into a checklist, each requirement quoting its source.
- Application developmentAvailable
Requirements, documents, assignments, and readiness in one application workspace.
- Proposal budgetsAvailable
MTDC and F&A under the funder's rules, with rates read from the solicitation.
- WorkplansAvailable
Requirements turned into tasks with owners, due dates, and evidence.
- Package reviewAvailable
The assembled package checked against the cited requirements.
- Submission readinessAvailable
What is left before submission, and who owns it.
Post-award
From the notice of award to closeout.
- Award setupEarly Access
The award record set up from the notice, with its terms and dates.
- Award requirementsEarly Access
Terms, prior-approval requirements, and obligations carried from the notice.
- Funding sourcesAvailable
Every funding source with its restrictions, budget, and remaining balance.
- Spending visibilityEarly Access
Budget vs. actual and burn by award, drilling to the transactions behind each number.
- ReportingEarly Access
Reporting deadlines for every award, with reminders on your calendar.
- Deliverables and approvalsEarly Access
What each award expects, and the approvals it requires before work proceeds.
- CloseoutEarly Access
A closeout checklist from the award's own terms.
- Subawards and subcontractsRoadmap
Subrecipient issuance and monitoring.
Institutional operations
The people, authority, and record around the work.
- People and rolesAvailable
Who works pre-award, post-award, or across the lifecycle.
- Organizational unitsAvailable
Departments and units, with members assigned to them.
- Approval authorityEarly Access
Who may approve which decisions, configured by your administrators.
- Audit and evidenceAvailable
Human decisions and machine-prepared work, each recorded with its source.
- Pursuit historyAvailable
Accepted requirements, decisions, and rosters carried into the next pursuit.
- Portfolio visibilityAvailable
Deadlines, obligations, and open work across every application and award.
Submission
Baylani prepares the package and checks it against the requirements. A person on your team submits it in Grants.gov or the sponsor portal. Baylani never logs in or submits on your behalf.
Alongside your systems
Your systems hold the records. Baylani helps move the work.
Enterprise research systems are good at storing records and routing them. Baylani helps the office act on them: what the solicitation requires, what work remains, what the award allows, what has been spent, and what needs a person's attention. Your accounting system stays the books of record, your document repository stays the home for files, and Grants.gov and sponsor portals stay the official destinations.
Ask Baylani answers questions like “What needs my attention?”, “What reports are due?”, and “How much is left on this award?” from the records you are permitted to see — and says so when the records cannot answer.
What stays in other systems
Baylani does not provide these today. They stay in the systems your institution uses for them.
- IRB and IACUC protocol management
- Conflict-of-interest disclosures
- Clinical trial management
- Effort certification
- Enterprise ERP, payroll, and the general ledger of record
Common questions
Is Baylani an electronic research administration (eRA) system?
Baylani is a platform that works alongside the systems you have. It turns requirements into tracked work and records reviews and decisions. It does not cover every module of an enterprise research suite; the boundary is listed on this page.
Does Baylani connect to Cayuse, InfoEd, or Workday?
Not yet. Those integrations are planned. Today Baylani works alongside them using your documents and exports. It does not replace your enterprise research system.
Can Baylani submit applications to Grants.gov?
No. Baylani prepares the package and checks it against the requirements. A person on your team submits it in Grants.gov or the sponsor portal.
Does Baylani manage IRB, IACUC, conflict-of-interest, or effort certification?
No. IRB and IACUC protocol management, Conflict-of-interest disclosures, Clinical trial management, Effort certification stay in the systems your institution uses for them today.
How does Baylani use AI in research administration?
To read, prepare, and organize the work — requirements extracted from a solicitation with citations, budgets checked against the funder's rules, deadlines and obligations surfaced before they are missed. Every output is advisory and tied to its evidence, and consequential decisions stay with your staff.
See it with your own solicitations.
Bring a funding opportunity you are considering. We will walk through it from requirements to readiness.