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    For R2 research universities

    Grants expertise, made operational.

    Expand your team's capacity.

    A lean research office covers pre-award, post-award, and compliance for a growing portfolio. Baylani adds capacity where your team is lean and relieves pressure where it is overloaded. Funding, accounting, and compliance, handled.

    Request early access See the journey

    Universities currently join Baylani as pilots.

    app.baylani.com/app

    Actual product walkthrough · demo workspace with sample data

    Sound familiar?

    • A small sponsored programs staff supports a growing number of PIs and proposals.
    • Proposal budgets, F&A, and forms are rebuilt for each submission.
    • Post-award spending, reports, and effort live across the ERP, email, and spreadsheets.

    The journey

    From the first search to closeout, in one record.

    Each step shows its status today: Available or Early Access.

    1. Available

      Step 1

      Find

      Search Grants.gov, SAM.gov, and DC PASS, with recommendations matched to your institution's profile and a recorded pursue-or-not decision.

    2. Available

      Step 2

      Propose and submit

      Requirements cited from the solicitation, MTDC and F&A under the funder's rules, R&R forms filled from your records, and package review against the cited requirements.

    3. Early Access

      Step 3

      Set up the award

      Award records set up from the notice with terms, budget periods, prior-approval requirements, and reporting schedules.

    4. Available

      Step 4

      Manage funds

      Budget vs. actual and burn by award, drilling to the transactions behind each number, with reimbursement claims built from eligible costs.

    5. Early Access

      Step 5

      Report and close out

      Reporting deadlines for every award, an SF-425 working draft for federal awards, effort certification in early access, and a closeout checklist from the award's terms.

    Submission stays with your team

    Baylani transmits to Grants.gov through its system-to-system interface when an authorized person approves the submission.

    Pre-award, post-award, and the institution around them.

    Each capability shows its status today: Available, Early Access, or Roadmap.

    Pre-award

    From the opportunity to a ready package.

    • Funding discovery
      Available

      Grants.gov, SAM.gov, and DC PASS (District of Columbia contract solicitations), with recommendations matched to your organization's profile.

    • Opportunity evaluation
      Available

      An opportunity pipeline with a recorded pursue-or-not decision for each solicitation.

    • Requirements
      Available

      The solicitation read into a checklist, each requirement quoting its source.

    • Application development
      Available

      Requirements, documents, assignments, and readiness in one application workspace.

    • Proposal budgets
      Available

      MTDC and F&A under the funder's rules, with rates read from the solicitation.

    • Workplans
      Available

      Requirements turned into tasks with owners, due dates, and evidence.

    • Package review
      Available

      The assembled package checked against the cited requirements.

    • Submission readiness
      Available

      What is left before submission, and who owns it.

    Post-award

    From the notice of award to closeout.

    • Award setup
      Early Access

      The award record set up from the notice, with its terms and dates.

    • Award requirements
      Early Access

      Terms, prior-approval requirements, and obligations carried from the notice.

    • Funding sources
      Available

      Every funding source with its restrictions, budget, and remaining balance.

    • Spending visibility
      Early Access

      Budget vs. actual and burn by award, drilling to the transactions behind each number.

    • Reporting
      Early Access

      Reporting deadlines for every award, with reminders on your calendar.

    • Federal Financial Report (SF-425)
      Early Access

      A working draft for each federal award from its record and books. A person reviews it, finalizes it, and files it in the sponsor's system. Baylani does not file the FFR.

    • Form 990 draft
      Early Access

      For a recorded nonprofit, after the fiscal year has ended: a partial draft of the official Form 990 or 990-EZ from the books. The preparer reviews and files it. Baylani does not file the return.

    • Deliverables and approvals
      Early Access

      What each award expects, and the approvals it requires before work proceeds.

    • Closeout
      Early Access

      A closeout checklist from the award's own terms.

    • Subawards and subcontracts
      Roadmap

      Subrecipient issuance and monitoring.

    Institutional operations

    The people, authority, and record around the work.

    • Effort reporting
      Early Access

      Quarterly or more frequent employee self-certification by system sign-off or retained email attestation in People. Additional review follows the recorded institution or award policy; correction history is preserved. Payroll and timekeeping stay separate.

    • People and roles
      Available

      Who works pre-award, post-award, or across the lifecycle.

    • Organizational units
      Available

      Departments and units, with members assigned to them.

    • Approval authority
      Early Access

      Who may approve which decisions, configured by your administrators.

    • Audit and evidence
      Available

      Human decisions and machine-prepared work, each recorded with its source.

    • Pursuit history
      Available

      Accepted requirements, decisions, and rosters carried into the next pursuit.

    • Portfolio visibility
      Available

      Deadlines, obligations, and open work across every application and award.

    What stays in other systems

    • IRB and IACUC protocol management
    • Conflict-of-interest disclosures
    • Clinical trial management
    • Enterprise ERP, payroll, and the general ledger of record

    Fund accounting

    Accounting that knows what each award allows.

    Use Baylani's built-in fund accounting

    Double-entry books with funds and restrictions, invoices and bills, bank reconciliation, journal entries, financial statements, and month-end close, with every dollar tied to the award that funds it.

    Or connect QuickBooks Online or Xero

    Already keep your books there? Connect read-only. Baylani ties that activity to your funding sources and awards and never posts back.

    Your university's ERP and general ledger stay the institution's books. Workday and other ERP connections are planned; today Baylani works from your exports.

    Common questions

    Does Baylani replace our enterprise research or ERP systems?

    No. Baylani works alongside them. Integrations with Cayuse, InfoEd, and Workday are planned; today Baylani works from your documents and exports.

    How do universities start?

    Universities currently join Baylani as pilots. Bring a funding opportunity you are considering and we will walk through it with your team, from requirements to readiness.

    See Baylani in action.

    Let's walk through how Baylani can support your team, from finding funding to managing what you win.

    Request a demo Research administration overview

    Bring your questions. We'll explore the fit together.